and data protection statement
X-Polli:Nation is committed to protecting and respecting your privacy and complying
with the principles of the General Data Protection Regulation. This
policy sets out the basis on which any personal data we collect from
you, or that you provide to us through your use of our website, will
be processed by us.
are committed to processing information in a transparent manner and
the aim of this document is to provide you with sufficient
information for you to be able to understand what we are doing with
your data. If you are unsure how we are handling information about
you or you think we could improve our privacy information then please
let us know.
data we keep and why
we secure your data
long we keep it for
maintained by researchers from the
Media Institute at the Open
charities and research organisations
Your personal data will be held by
and will not be passed on to third parties unless we are required to
do so by legal, judicial, or governmental mandate.
collected through the tool will be used to understand how it is being
used, both to improve the tool in the future, and to publish
scientific papers about it. Such fully anonymous data can also be
shared with other researchers
The X-Polli:Nation project is a collaboration between the Open
University, the University of Aberdeen, Imperial College London,
Learning through Landscapes, St Alban’s CoE primary school (Havant)
and the Natural History Museum of Maremma. The species identification
tools are based on those we developed for BeeWatch, an online
citizen initiative that collects data on UK bumblebees. BeeWatch was
co-ordinated by the University of Aberdeen in partnership with the
Bumblebee Conservation Trust (BBCT), Bees, Wasps and Ants Recording
Society (BWARS) and the Royal Horticultural Society (RHS).
The Open University is the data controller in relation to the processing
activities described below.
What data we keep and why
you choose to register, you create an account and provide us with
This is the only personal data we collect.
you use our tool we further record:
We are very careful about personal data. The only personal data we
collect is your user name and password, which is stored in encrypted form. You do not need to
reveal any other personal information and you can use a guest login to avoid sharing even this.
interactions, including what you click on on the tool pages, and the
identifications you make.
of your visits to the website and the resources that you access
data about how you interact with the site is carefully stored on Open University Computer Systems. We may
make such scientific data available in anonymised form (i.e. without the user names)
to other institutions and researchers to further research, education
and our national understanding of biodiversity and conservation
issues. In no situation will your user names or passwords be shared in this
technologies to keep you logged in, to obtain an overall view of
visitor habits and visitor volumes, and to provide you with useful
and relevant information about your user activity. Cookies are files
which store information on your hard drive or browser which enables
our software to recognise that you have visited the Site before.
Cookies can make it easier for you to maintain your preferences on
we secure and store data
data is stored on password protected Open University servers. The
connection to the site is encrypted and authenticated using a strong
protocol (TLS 1.2), a strong key exchange (ECDHE_RSA with P-256), and
a strong cipher (AES_256_GCM).
long we keep data for
We keep your username and password as long as the website is active, and
for up to 1 month after it ceases to be active.
ways we may share your personal information
We may transfer your personal information to a successor body if the
ownership of X-Polli:Nation were to change. We may also transfer your
personal information if we’re under a duty to disclose or share it
in order to comply with any legal obligation, to detect or report a
crime, to enforce or apply the terms of our contracts or to protect
the rights, property or safety of our users. However, we will always
take steps with the aim of ensuring that your privacy rights continue
to be protected.
you have any questions or any concerns then please do get in touch
with us - we are more than happy to answer any questions you may
have. You can email us
the Give us feedback link on the top right of the